Cleaning and Organizing your Computer

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Cleaning and Organizing your Computer

It is a good idea to think of your PC as an office. It stores files, programs, pictures. This can be compared to an actual office’s files, machines and decorations. The operating system is the boss. With this image in mind, think of an office you’ve visited that was slow and inefficient. There were probably many different reasons for the inefficiency. This is the same with a computer. There can be many items that slow down your computer. Perhaps the one most commonly overlooked is disorganization and clutter.

Disk Cleanup

An office can accumulate a lot of unnecessary files, machines, and decorations. This is the same with your computer. One of the best ways to keep this clutter under control is to perform a cleaning utility periodically. In Windows this cleaning utility will be called a “disk cleanup.” It removes a variety of unnecessary files depending on the options you have selected.

To perform a disk cleanup on Windows XP you can simply click on “my computer” under the start menu. Than right click on your “c drive” or “hard disk” and choose properties. Than click “disk cleanup” and follow the prompts. When selecting files to clean up, or delete, Windows will give you information to help you decide. When looking over the list of file types, you would simple click on the name of the file type and read the description placed below in the description area. This will let you know if the files can be safely deleted. To select the file group just check the box next to the group name. When finished selecting press “OK” to finish.

Now, performing a disk cleanup is not very time consuming, just a couple minutes, and it may save more time in the end by making your computer run faster. However, a disk cleanup should be run periodically rather than just once in a great while. One way to make this run periodically is to make it a scheduled task. This will allow your computer to run it automatically with intervals and time of day determined by you. Yet, you can always run it yourself periodically without creating a scheduled task.

Add or Remove Programs

The information given above can help you get rid of some unnecessary files, but you may also need to clean out some unnecessary programs as well. This can be done using the “add or remove programs” utility in Windows. This is located in the control panel and lists all of your currently installed programs along with an option to uninstall them. It is a good idea to browse through the add or remove programs utility every once in a while just to make sure that all programs are of usefulness.

If there are programs listed that are no longer used, you can simply highlight the program and click the uninstall button. Windows will than begin the process to uninstall the program. In most cases, to finish uninstalling a program, it is wise to restart your computer. This will dump and files that are held temporarily.

The add or remove programs utility is very useful, but not all of the programs are listed up front. Programs that come pre-installed on your computer and the Windows operating system can also be uninstalled. For instance, Outlook Express is a default e-mail program that comes with the Windows XP operating system. If you do not use this e-mail program you can uninstall it. Click “add or remove windows components” found in the add or remove programs utility and simply follow the instructions.

Defragment

Many offices contain a large number of files and programs that are valuable and cannot be thrown away. In fact, they may contain files that are not even used, but still have to be retained for some reason. Although these files must remain in the office, they need to be organized. This is why we create file folders that hold groups of files that are related. Than we store them in cabinets that are arranged in alphabetic order.

In a computer, the files that are saved are placed on the hard drive. However, they are placed according to the time that they were saved. So, if you open a word document and save the file as “file A” and than open another document and save it as “file B”, you have a “file A” placed next to “file B.” This is fine, but if you open “file A” later on and save it again, than the added information is saved next to “file B.”

When files are broken up this way it is referred to as a fragmented file. This means that the computer must find the first part of the file and then find the second part of the file to open that one word document. This can make your computer run slower. However, Windows has created a utility that is meant to rearrange files so that they are no longer fragmented but sit right next to each other.

You can run the disk defragmenter by selecting “all programs” under the start button. Next, select “accessories” and “system tools” and you will see “disk defragmenter.” In fact, this is also an alternative way to select the disk cleanup mentioned earlier. Before starting the defragmenter you can analyze your hard drive to see if Windows recommends performing the defragmenter. It will either say that you should or should not defragment at this time.

If you need to defragment your computer, simply hit the defragment button. It may take your computer a while to finish this task depending on the speed of your computer and the amount of defragmented files. It could take from about 15-30 minutes or more. However, you can still use the computer while the disk defragmenter is working.


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Why you Need to Keep your Computer Clean

If your computer is used a lot and kept on for hours at a time, it’s a good idea to clean it every now and again. Dirty computers often do not run as fast as they are advertised to and have a lower life expectancy than ones that re well kept and cleaned often. One of the main problems keeping your computer form running at its optimal speed is dust. Dust inhibits the fans form properly cooling the computer parts and often leads to hardware failure. Dust is also conductive, so in theory it could short circuit your computer and cause it to not work any more.

If you have a desktop computer, then the main place dust accumulates is around the CPU unit and fan areas. To prevent your processor from overheating, there is a fan connected to a heatsink which sits on top of the processor to disperse the heat. This fan blows air down in to the heat sink to cool it down as the heat is passed up from the CPU into the heatsink. Because the fan is constantly blowing in air, it also blows the dust particles from the air in to the heat sink. Over time this can clog up the computer’s heat sink, reducing its effectiveness. Because of the dust, the fans ionside of the computer may have to blow faster to maintain the same temperature on the actual processor. This makes your computer louder and more costly to run. Normally, you can see if the fan is clogged up simply by opening your computer up and looking at it. If your fan’s heat sink is really clogged up with dust, it is a good idea to give it a clean. When dealing with the inside of your computer, or anything electrical for that matter, ensure the power is turned off and your computer is unplugged first.

The best way to clean out the insides of your computer is by using a can of compressed air that includes a special nozzle. This special nozzle is a long plastic straw that protrudes from the sprayer. This tool allows you to reach into very small spaces and clean without having to take apart your computer.  You can buy this from any electronics retailer. When spraying the compressed air on to your computer, make sure you don’t spray it for to long as condensation may form some drops of water. When you spray compressed air, the air is very cold. this cools down the parts of the computer and if you spray the air on one place too long, condensation could form. As we all know water plus electronics equals bad results. After blowing away any dust from your computer’s heatsinks, give it a gentle wipe over with an anti-static cloth for good measure. You can also use the compressed air to clean your power unit and keyboard.

Cleaning the inside of your computer doesn’t take long providing you have the correct equipment, and once it is done, you notice an immediate improvement in your computers performance. The fan won’t need to blow as hard, so your computer will be quieter. And thanks to the processor running at a cooler temperature, your whole computer should generally run faster. I try to clean my computer every 4 or 5 months to keep it running efficiently. Doing small things such as cleaning your computer could have lasting positive effects.